Board Approval Timeline on Conctracts Over $25,000
Above you will find timeline schedule for Board approval on contracts over $25,000. The schedule includes the months from the remaining period of Fiscal Year 2014. The dates are subject to change according to board meeting dates to be scheduled. Forms with required information will be sent to the department units for evaluation and recommendation for award processes as needed.
As you may be aware, our existing policy states that purchases for amounts of $25,000 or more require formal (newspaper advertisement) competitive bidding. Formal competitive bidding process must be conducted according to the TSC Board Policy and Texas Education Code for Purchasing and Acquisition Procedures. All purchase contracts that exceed $25,000 must be approved by the TSC Board before goods or services are acquired.
Consulting Services for amounts of $25,000 or more require formal competitive bidding through a Request for Proposals (RFP) process. A contract approved by the TSC Board must first be obtained before services are acquired for all contracts that exceed $500,000.
Professional Services for amounts of $25,000 or more require informal Request for Qualifications (RFQ) process. A formal RFQ process and a contract approved by the TSC Board must first be obtained before services are acquired for all contracts that exceed $500,000.
Professional Services means services within the scope of the following practices:
- Landscape architecture
- Land surveying
- Professional engineering
- Real estate appraising; or
- Professional nursing
Please contact me to obtain assistance with the bidding process and obtain clarifications in respect to the purchasing acquisition method to be used for your desired items or services as the identification of sole source items when required.
Feel free to forward this information to interested users within your department units
Acquisition of Facilities and Information Technology Items
As part of the process for the acquisition of Facilities and Information Technology items, Purchasing encourages all departments to coordinate the purchase of these items through the appropriate departments.
The specifications and standards for all TSC building maintenance repairs, furniture, computer equipment and other information technology items and services, including software, are guidelines to serve as a plan to maximize the use of existing resources and cost savings.
Departments can coordinate the purchases of these items through work orders. Please include a filled requisition to purchase with the purpose of purchase, item(s) description, and quote(s) (when applicable) for review and approval.
Requests for the need of accounts with Ricoh/IKON for copiers and Office Depot for office supplies should be submitted to:
Facilities/Moving work orders should be submitted to:
Information Technology work orders should be submitted to:
TITLE: EXPENDITURES DEADLINE
It is time to start working towards the year-end closing process as we are approaching the end of FY 12-13. To ensure that vendors are paid for goods received and services rendered in the appropriate fiscal period, the College’s financial procedures request that authorized requisitions for all items that you have planned to purchase in FY 12-13 are submitted to Purchasing by July 19, 2013.
Any purchase requisition received after July 19, 2013 will be processed until September 1, 2013 and applied against FY 13-14 budget. However, we are committed to making this procedure as easy as possible and will consider exceptions to this deadline if an emergency justification is submitted.